Pursuant to Article 13 of Legislative Decree No. 196/2003 and Articles 13-14 of Regulation (EU) 2016/679, we inform you on how and why your Personal Data will be processed by Milano Notai, Studio associato dei notai Giovannella Condò e Monica De Paoli (hereinafter referred to as “Milano Notai” or “Firm”) to carry out the legal services entrusted to the Firm.
The Data Controller is:
Milano Notai, Studio associato dei notai Giovannella Condò e Monica De Paoli
Fiscal Code/VAT number 04162510962;
Main Office: Via Alessandro Manzoni, 14, 20121 – Milan;
T: +39 02 76017512;
The Firm’s notaries are public officers, which institutionally entails guarantee and impartiality. The main task of the Firm’s notaries is to draw up authentic instruments and to provide their contents with public faith. The notary confirms that all the conditions required by law for the drawing up of the private act in question are satisfied. Furthermore, it is possible to rely on notarial services to ensure the result desired by the parties.
Personal Data also include:
Personal Data processed by Milano Notai may include:
Your Personal Data may be collected on several occasions, such as:
As a general practice, Milano Notai collects and processes Personal Data voluntarily provided by you by e-mail or paper and / or by hand, etc., thereby giving your consent to the processing.
As indicated, in certain occasions (see for example letters d) above), your Personal Data may be collected from public sources and / or third parties.
The Firm may use your Personal Data for the following Purposes only (“Purposes”):
Only upon explicit consent, your Personal Data may also be processed for the following additional purposes (“Additional Purposes”):
You can withdraw any consent given for the Additional Purposes at any time by sending a request to the following email address: email@example.com.
Even if not as a general rule, there are not adverse effects if you do not provide the Firm with Personal Data and / or consent. However, failure to provide Personal Data and / or consent may prevent Milano Notai from performing the legal services entrusted to the Firm (e.g. where Personal Data are necessary to process the client’s instructions or orders). In such events, you will be informed immediately.
With particular reference to processing for the Purposes listed in Article 4 above, please note that the processing of your Personal Data is carried out:
Furthermore, the processing of your Personal Data may rely on your explicit consent.
If you do not give your explicit consent to the Additional Purposes, you will not receive any communication from Milano Notai, nor shall your Personal Data be used for these purposes. Failure to give consent for the Additional Purposes shall not prevent Milano Notai from providing the legal services entrusted to the Firm.
Processing is carried out through the following operations or set of operations: collection, recording, organisation, storage, consultation, treatment, alteration, selection, retrieval, comparison, use, interconnection, blocking, disclosure, cancellation and destruction of Personal Data.
Personal Data may be processed through both paper and electronic archives (including mobile devices) and as long as it is strictly necessary to pursue the purposes listed above.
The transfer of Personal Data takes place mostly online through structured data and by IT and telematic means available at the Firm. Italian notaries have adopted a common level of network and information security and digital signatures, supervised by the Certificate Authority to ensure the highest safety to citizens.
Data processing is carried out by the Data Controller and / or by authorised persons, which shall be expressly indicated to you on a case-by-case basis within legal services entrusted to the Firm.
Your Personal Data shall be processed by the Data Controller and by the persons authorised to process Personal Data.
For the proper performance of the legal services entrusted to the Firm and for administrative purposes, billing and other commercial purposes, your Personal Data may be disclosed – where necessary and on a confidential basis – to external collaborators and service providers, parties operating in the judicial field and to counterparties, inter alia.
In particular, we may communicate your Personal Data to:
The Firm may be required to transfer certain data to public bodies where it is in the public interest to do so and as long as strictly required by law. Such data will mostly update information within the public registries about you and other parties, which may be concerned.
We may disclose your Personal Data to:
Access to each public office’s archive is strictly regulated by law; most of Public Registers are freely accessible to anyone.
On a confidential basis, we may disclose your Personal Data to:
We shall disclose your Personal Data in one or more of the following circumstances only: (i) upon your authorisation; (ii) when required by law or applicable regulation, or ordered by a judicial/administrative authority; or (iii) to investigate the existence of any actual or suspected fraudulent or criminal activity.
For more information, please contact us at the following email address: firstname.lastname@example.org.
Milano Notai is active at international level. Therefore, your Personal Data may be transferred abroad, if required for the performance of the Purposes and / or Additional Purposes.
In particular, your Personal Data may be transferred to non-EU countries in respect of which the European Commission has decided, in accordance with Article 45 of Regulation (EU) 2016/679, that the laws in force therein ensure an adequate level of protection of Personal Data.
In the absence of such a decision by the European Commission, your Personal Data may be transferred to non-EU countries only after Milano Notai has implemented adequate safeguards on data protection, in accordance with Article 46 Regulation (EU) 2016/679, for example by adopting standard contractual clauses established by the European Commission (available at the following link: https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/model-contracts-transfer-personal-data-third-countries_en).
Milano Notai ensures and will always ensure an adequate level of protection of your Personal Data. In this regard, we will always ask our suppliers, agents, consultants, etc. to provide equal safeguards for the protection of your Personal Data.
The Firm retains your Personal Data as long as is strictly necessary for the performance of the legal services entrusted to the Firm. Upon termination of the engagement, the Firm shall retain such Personal Data for as long as is strictly necessary for the purposes of compliance with the applicable sectorial law (e.g. notary law on original acts, civil code on publication duties, fiscal law on billing and accounting data, anti-money laundering legislation on adequate verification).
Any processing, storage and use of your Personal Data is safeguarded by appropriate technical and organisational measures to keep your Personal Data confidential and secure in accordance with our internal procedures. Personal Data may be stored on our Personal Data management systems, on those of our suppliers or on paper files.
You have the right to obtain at any time confirmation as to whether or not your Personal Data are being processed, even if not yet registered, in an intelligible form. Additionally, you have the right to obtain:
You are also entitled to object, in whole or in part, to processing of Personal Data:
To exercise one or more of the rights listed above, send a request to Milano Notai:
The exercise of one or more of the aforementioned rights is free of charge and devoid of any formalities.
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